Fee structure
One monthly fee or separate items such as tuition, transport and AC charges, each in the months you choose.
Fees & finance
Fees collected, receipted and accounted for
Set each class’s fees once, print challans with your bank account, collect and receipt payments, and see who still owes for the month. Discounts and refunds need a second person to approve.
- Fee items per class
- Printable challans
- Receipt numbers in sequence
- Two person approval
- Nothing deleted, only voided
Everything the accounts office does
Challans
Print challans per class and month, for everyone or only those who owe. One to three copies, with your bank account per branch.
Collect and receipt
Cash, bank transfer, card or cheque. A receipt is ready to print at once, numbered in sequence and never repeated.
Outstanding
See every student who has not paid for a month, by class.
Discounts
A percentage or fixed amount between two months. The person who proposes a discount cannot approve it.
Refunds
Requested and approved by different people. The original payment is never changed.
Expenses
Utilities, maintenance, supplies, transport and more, voided with a reason rather than deleted.
Finance overview
Collected, spent and net for six months, collection by class and branch, and the largest dues.
A record you can trust
A wrong payment is voided with a reason, never edited or removed, so the history always adds up. Every change is written to the audit log with who made it and when.
- Payments export to CSV
- Parents see the month’s fee breakdown and their payments in the app
- Sibling, staff child and scholarship fee categories
Fee reminders on WhatsApp
On the Outstanding list, every family has a Remind button. One tap opens WhatsApp on the office phone with the parent’s number and a polite reminder that lists every unpaid month and the total. The office works down the list, and each family already reminded is ticked. WhatsApp messages
- Months unpaid in a row and the amount
- The parent app link for the fee record
- Sent from the school’s own WhatsApp
Related
See Classwell running your school
Tell us about your school and we will set up a walkthrough around your own campuses, classes and fees.